ERP Software from a single Vendor Vs Multiple Software Solutions from Different Vendors

With the evolution of enterprise resource planning software into the small and mid-size market, Increasing number of small businesses are opting towards the implementation of ERP software. An ERP implementation process generally starts with human resources management software, financial & accounting management software and point of sale software modules, then progress further into the organization’s manufacturing, distribution and inventory operations.

Many companies often select different functional explicit solutions from different software vendors to solve their interim problem. Thus, they do not have one integrated solution to satisfy their full business needs. As companies grow, the different systems, from different vendors, become inadequate to compete the business requirements and became liability. This cause informational discrepancy and reduces the benefits the software provided at purchase.

Some of the most common issues faced due to non-integrated multiple software in a company are:

·         Higher management is unable to see organization’s data in one place.

·         Inconsistent information across departments.

·         Different versions of revenue from finance and sales department.

·         Discrepancy due to separate databases.

·         Redundant paper work and workload increases.

·         Lack of data analytics and business intelligence.

In dynamic and competitive marketplace, business software is designed to make business operations easier and much more efficient. The primary benefits which software systems bring tend to fade away after the organization grows. At the same time, the increasing number of software systems become a burden to the IT department and the company itself. The lack of integration produces issues that begin to widespread and the demand for a new system emerge again.

The aim of ERP software is to run multiple departments as a single, integrated unit.  ERP software allows small and growing companies to achieve this target by maintaining one comprehensive ERP system. Advantages of an ERP software from one vendor like Erpisto are:

·         Complete visibility into all the important processes, across various departments of an organization.

·         A unified and single reporting system to analyse the information in real-time, across all departments.

·         Since same (ERP) software is now used in all departments, individual departments having to buy and maintain their own software systems is no longer necessary.

·         Certain ERP provider can extend their ERP systems to provide Business Intelligence functionalities    that gives insight on business processes and identify potential areas of problems/improvements.

·         Most of new generation of ERP are cloud and web based which makes them easier and accessible  from anywhere.

·  There are various modules in an ERP system like Human Resource Management, Finance/Accounts, Manufacturing, Marketing/Sales, Supply Chain/Warehouse Management, CRM, Project Management, etc.

·         Since ERP is a modular software system, it’s possible to implement either few modules based on the  requirements of an organization. If more modules are implemented, the integration between various departments get better.

·         Centralized database storage of all enterprise data.

·         ERP systems are more secured as centralized security policies can be applied to them.

·         It is possible to integrate other systems like bar code reader to the ERP system through an API.

·       ERP system make it easier for inventory tracking, order tracking, revenue tracking, sales forecasting and other associated activities.

Get complete insight of ERP software and take free consultancy and software demo by our expert team at Erpisto.

How Inventory and Accounting Management ERP System will benefit your Business in Saudi Arabia?

Small and large business owners in Saudi Arabia sometime finds it hard to justify the costs of implementation a perfect accounting ERP and Inventory ERP software system. All in one solutions were reserved for the large businesses earlier but now time has changed.

Now ERP software solutions with Accounting management software in Saudi Arabia and Inventory Management software in Saudi Arabia has certainly become the viable option for businesses of all sizes. ERP software is designed for managing all the aspects of company operations and it provides advanced functionality to deal the business operations successfully. When you start spending too much time on manual processes then you are definitely in need of an advanced ERP solution in Saudi Arabia. Some of the benefits which you get through a perfect ERP solution are:

A Single solution for all your business requirements

Many wholesale and distribution business owners want to manage the accounting processes and they want to keep track of their inventory. Advanced ERP software let your business grow by automating your company operations and it helps to increase the sales and order volume. Instead of looking for the different systems, you need to look for an all in one solution which contains inventory Management Software in Saudi Arabia and Accounting Management software in Saudi Arabia. Not only these system but your ERP should also include POS Software in Saudi Arabia, CRM, ecommerce and other required systems.

Streamlined operations through data consolidation

You need to consolidate data in one system and a reliable ERP software in Saudi Arabia makes it easy to access the information across various departments. It improves relationships with the suppliers and customers as they quickly and easily find the required information. Inventory management ERP software contains the permission settings which let businesses restrict certain aspects of software for specific users. It certainly eliminated the problem of users changing data in an accidental way. 

   

Effective Collaboration across Various Departments

When different departments in a single organization use one centralized ERP system in Saudi Arabia, then it certainly makes the support and training simple to improve on boarding and cross training process during the employees cover or changing of specific roles. It allows the perfect collaboration among the employees working in different departments as they can discuss and share the efficiencies about various aspects related to accounting ERP and inventory ERP software. An advanced ERP software also helps to standardize the procedure for entering and updating data which eliminates the user actions that can lead to time wastage.  

Real Time Visibility of your Business Health

All the information in one centralized database makes information gathering and consolidation faster among the departments. Higher management can get useful reports and analytics related to inventory, sales and financial matters. Automated ERP reporting and advanced analytics in Saudi Arabia offers regular insights in to the business health and they can also get the alerts at the alarming situations.

ERP software is usually associated with the large organizations but it can be equally beneficial for the small and medium scale businesses if implemented perfectly. Right choice of ERP solution in Saudi Arabia can help you to grow your business through data consolidation and collaboration among your departments.

ERP & Saudi Arabia | Are You Ready to Start Your ERP Implementation in the New Year?

Many organizations look to the New Year as a way to begin their Retail ERP Software in Saudi Arabia.New budgets and focus are often a great way to start these important initiatives.

On the surrogate side, you want to make sure that you, your team and the overall organization is ready for what this new initiative will entail. Many are unprepared for the level of focus, resources and time that are required to make an implementation successful. This could be part of the reason why so many projects fail.There are a few basic things that you can do now to ensure that your ERP project is ready to begin in the New Year

For example, Identify your growing business requirements and then you need to be doing preliminary research on ERP vendors, documenting basic and known business requirements and beginning to mobilize internal and external project resources can go a long way to building momentum once the project starts in earnest. For that Bilytica provides best in the market with industry knowledge and experience in their in house custom build Erpisto ERP & CRM solution to businesses of all kind.

Here are some of the key modules of Erpisto CRM & ERP solution.

• ·         Franchise Management Software in Saudi Arabia
• ·         Retail ERP Software in Saudi Arabia
• ·         Accounting Software in Saudi Arabia
• ·         HRMS & Payroll Software in Saudi Arabia
• ·         School Management Software in Saudi Arabia
• ·         Manufacturing ERP Software in Saudi Arabia
• ·         CRM Software in Saudi Arabia
• ·         Insurance ERP Software in Saudi Arabia

 The real work may not start until the New Year, but you can directly and indirectly increase your chances of success now. Given the fact that most ERP implementations take longer than expected and cost more than expected, every little bit of preparation you can do now will only help.

Get a head start by taking free consultancy by our expert team at Erpisto.

Now is the time to Save Money, Time and Trees through Digital Receipts

“Where the quality of life goes down for the environment, the quality of life goes down for humans” - George Holland

Its high time we start considering the fate of our environment and consider it our own individual responsibility and contribute to make a make a difference.

Major organizations, retailers, banks and hospitality centers are getting increasingly environmentally conscious. This is making them turn towards digital receipts for POS (point of sale) proof of transactions. Here are some of the statistics gathered:

• In U.S, retailers use 640,000 tons of thermal receipt paper/year, using 9.6 million trees for their manufacture.  
• It takes approx. 390 gallons of oil to produce a single ton of paper. That's nearly 250 million gallons of oil, enough to produce almost 16 million gallons of gas.
• The amount of CO₂ emitted by producing one ton of receipt paper is equal to the amount of exhaust a car emits while driving for an entire year.
• It requires more than 19,000 gallons of water to produce a single ton of paper. That’s equal to 1.2 billion gallons of water used during the receipt paper production process.
• Approx. 2,278 pounds of trash is produced while forming a single ton of receipt paper. This is 1.5 billion pounds of trash being dumbed into landfills at the due of receipt paper manufacturing.

These are only the environmental statistics and impacts. Shifting from paper to digital receipts save consumers the hassle of transporting and filing the paperwork. If a customer doesn’t need a receipt, none is issued and both clutter and paper are eliminated, so digital receipts support CRM (customer relations management).

Also cost reduction is a leading factor in the adoption of green receipt technology. According to recent research from Erpisto, some of the major retailers, including Best Buy, Gap, Macy’s Nordstrom, Sears and Wells Fargo, offer digital POS receipts. The technology not only offers convenience but also so helps the companies by connecting them with the consumer through email contact and purchasing history.

Erpisto is complete Retail Franchise management software with POS, CRM, Inventory Management, HR, E-Commerce & Customer Loyalty for iPad, Mac and PC. Easily manage and grow your business from anywhere.

1500+ stores use Erpisto POS to run the world’s best retail. Complete Ecosystem, Packed with powerful features that help you grow revenue, save time & reduce costs.

Reliable Methods and Practices to Manage End-to-End Business Processes in Your ERP System

It is very unfortunate that many ERP systems fail to deliver the business benefits which are expected by the organizations who opt for implementation. Many organizations experience misalignment between the ERP systems and business operations which gets worsens with time as companies go towards internal expansion, acquisitions or other changes. Major reason of failure in achieving the business benefits is the operational misalignment of business processes. Most of the ERP vendors and system integrators make use of the flawed practice of configuring and designing the software to handle hodgepodge of transactional workflows in the system. Despite the best practices, ERP manufacturing industry is lacking in its ability to institute, develop and manage business processes effectively as part of an implementation.    

 
Now the question is what is the approach which companies needs to follow to take business centric approach for its ERP system? Best practices which companies need to follow are:
 
1.      Define ERP business blueprint properly

Common practice which is favored by software vendors, system integrators and ERP consultants is to force implementing organization for the adoption of software by ignoring the “as is” processes and giving focus on the design of various transactions. This methodology is a flawed one and technology agnostic business blueprint is the perfect solution as provides the end to end workflows, organization responsibilities and well defined metrics which are required to drive business. Business blueprint approach lets you define how non-ERP processes and hand offs will be done and it also focus on implementation of the team’s attention on the elimination of non-value add activities and re-engineering of the broken business processes. You don’t need to adopt the traditional approach of simply adopting industry best practices as it can lead to critical issues. 
 

2.      Develop business case and benefits realization plan   

You cannot simply put your business processes within the organization without defining the metrics appropriately to drive those business processes. You also cannot realize the expected business benefits without proper benefits realization plan. Businesses which fail to create full business case and benefits realization plan also fail to realize the business benefits potential of new ERP systems. Your team needs a comprehensive plan in order to succeed and completely optimize the business benefits to outline how the organization will achieve the planned business benefits. 
 

3.      Create an effective organization change management plan

You need to define software and business processes to compete in the industry but you also need to manage the organizational change management component of an ERP implementation as it will determine whether the processes work or not and whether people will adopt the business processes or not. In addition to the training, an efficient organizational change management program will need to incorporate impact analysis, project branding, organization readiness and other key components as these are the components which will differentiate between an ERP failure and success.
 

4.      ERP Center of Excellence is a perfect way forward

Once an ERP implementation gets done you need to manage the operational misalignments in the processes. An effective and efficient COE focus on the required upgrades along with the steps which an organization needs to ensure that an ERP keeps up with the evolving business requirements and needs. COE will also enable you to identify the training needs, potential areas of organizations resistance and broken business processes which can be improved continuously through better use of an ERP software. Organizations and system integrators need to define the finish line of ERP implementations at go live time and they must also ensure a plan and a framework to improve the business processes and use of ERP.
 
These are the best practices which have delivered lots of successful ERP implementations and the projects without these best practices faced failures. Erpisto Retail ERP experts always try to follow the best practices to deliver the best implementations to the client’s right from the start till the end.

Role of BPR and ERP Software in next 10 years

Simple business processes and workflows can have many variations and options to choose from and many ERP vendors often forget about the process reengineering. Big question which comes to mind is that what next 10 years will bring to us? Constantly evolving nature of ERP software and business process management will not change much but few things which you can expect to change are:

1    Requirements Still Need to Drive ERP

ERP vendors make all the efforts to make their systems robust and user friendly but successful ERP implementation is all about the needs of business and not the software. Implementing organizations must determine the business process reengineering needs before making selection and implementing the system which best fit the records. If you will follow this approach then you can ensure selection of the best software and technical implementation of software is done faster and cheaper as compared to the one if same activities are saved for implementation phase.

2   Implementing organizations must ensure adequate budget, time and resources for business  process reengineering

Business transformation takes large amount of time and it will continue to do so. It takes more time than the configuration, testing and deployment of ERP software including Retail ERP Software. While developing ERP implementation project plans successful organizations recognize the reality and budget their resources and time accordingly. You need to ensure sufficient time for defining, documenting and implementing the new business processes. You need to take time to change the well-established processes.

3      Business Processes Must Integrate with Organizational change management activities

Organizational resistance is one of common reasons why process change takes long time than the expectation. It takes time to convince your employees to understand and accept process changes. Employees commonly struggle to grasp the details and purpose of changes which is really hard to overcome. When you will go for effective organizational change management plan then you ensure that it don’t really cause ERP implementation failure and process engineering issues.

4       Ensure analytics integration in to the business processes

Business intelligence, data warehousing, analytics and reporting are the significant innovations of ERP systems like POS Retail Software. Organizations have the opportunity to get real time insights in to their operations and financial results. Successful companies will successfully integrate data and analytics in to day to day business processes and ERP software initiatives. It is expected that organizations will opt for critical success factors in next 10 years. You need to do comparative analysis to make your ERP project a big success.    

Why slow rollout of ERP and CRM software is advantageous?

Companies obviously have a strong desire to get the enterprise resource planning and customer relationship management running quickly after their implementation. This strategy can work in some situations but companies need to be aware that quick approach is not always the best for unique situations faced by the company. You need to opt for the phased rollout method to better adjust with the changes which ERP and CRM software make while moving forward.

Companies may have significant amounts of proprietary data which needs to be transferred while implementing ERM and Cloud CRM software. You also need to develop the interfaces between different systems which will be used alongside the new software. Companies also need to perform the internal reviews and devise the best solutions in consultation with the vendor to meet the individual needs of the company.   

One of the crucial concerns for many companies is employee engagement and their adoption of a new system. When you implement too many far reaching changes in short time frame then you may reduce the morale of your staff as they are forced to learn too much very quickly. In the same way compressed timeline can apply too much pressure if training and rushed or it is compressed very heavily. 

Comprehensive training is essential to ensure the long term success of an ERP and CRM software and it must be given strong emphasis while moving through the implementation process. Due to these reasons companies need to follow slower implementation timeline. Return on investment provided by ERP and CRM can be significant but it may not be realized in few weeks. You may actually harm ROI if you push to make go live date arrive sooner and business may have to wait quite long to get true advantage on their investments.

What Companies need to do?

Companies may find it difficult to get up and run with the realities of an implementation project but this certainly needs to be done. They need to work with their implementation partners to develop the timelines which and realistic and proactive. By following a realistic and proactive approach, you can easily run ERP and CRM software running efficiently for your benefit.